Secretary @ ELSAM (Human Rights NGO)

 

If you have the desire to work for humanity,

If you are willing to work for the goodness
of others, then It is your destiny to work hand in hand
with us.

 

 

Post Title:
Secretary

Vacancy Announcement No:
01/V/2010

Application Deadline:
14 May 2010

Salary:
According to ELSAM salary scheme

 

 

Lembaga Studi
dan Advokasi Masyarakat
(ELSAM) is one of the leading human rights NGO in Indonesia. Our objective is
to participate in the effort of developing, promoting and protecting civil and
political rights, and human rights in general – as
mandated in Indonesia Constitution and Universal Declaration of Human Rights.
We are
looking for someone who is highly motivated, efficient, and professional with
a pleasant personality.

 

 

The Secretary shall operate under the
overall guidance and responsibility of the Admin and Personnel Coordinator, the
general technical supervision of the Deputy Director Non-Program. The incumbent
will be under fixed employment scheme.

 

Job
Description

 

§  Maintaining a high level of confidentiality

§  Preparing reports, letters and minutes of meetings

§  Providing admin and project support

§  Maintaining diary management

§  Organizing meetings

§  Dealing with guests and visitors

§  Personally deal with telephone enquiries and personal callers

§  Recording and monitoring enquiries and subsequent actions

§  Develop
and manage the storage, archive, and document security systems

§  Handling correspondences and documents

§  Distributing, and archiving of incoming letters and documents
either by mail, facsimile and e-mail.

§  Manage
the delivery of letters either by e-mail or facsimile, and confirm the letter,
e-mail, or sent by facsimile, as well as archive copies of outgoing mail

§  Create ELSAM minutes of meetings and filing of minutes and
related documents.

§  Assist the Board of Association for document archiving and providing
necessary documents for meeting of the Association.

§  Take care of accommodation, tickets, visas and the necessary
facilities for staff and guest in relation to official duties

§  Set up communication, recording and ensuring the work agenda,
and the appointment of Directors.

§  Work as part of the team

 

Competencies

 

·          
Demonstrates
commitment to ELSAM vision, mission and values;

·          
Displays
cultural, gender, religion, race, nationality and age sensitivity and
adaptability

·          
Consistently
approaches work with energy and a positive, constructive attitude

·          
Demonstrates
openness to change

·          
Ability
to work without direct supervision

·          
Ability
to take initiatives

·          
Ability
to manage priorities and workload within general schedule of work, instructions
and standardized practices;

·          
Ability
to foster teamwork;

·          
Results
orientation/Commitment to excellence

·          
Demonstrates
strong oral and written communication skills as well as interpersonal and
public relation skills

 

Required Skills and
Experience

 

Education: 

A Secretarial Diploma
or Bachelor's degree. 

 

Experience: 

Minimum of 3
years work experiences in related field Previous
working experience with NGOs will be an advantage Proficiency in
MS Office, particularly Word and Excel programsExcellent
English memo composition and editing skills are needed

 

Language Requirements: 

Excellent
written and spoken English and speak Bahasa fluently

 

All applications should be addressed
to:

 

Lembaga Studi dan Advokasi Masyarakat (ELSAM)

Jl. Siaga II No. 31, Pejaten Barat

Pasar Minggu – Jakarta 12510

Tel.:
+62-21-79192564 / 7972662

Fax:
+62-21-79192519

Web:
www.elsam.or.id

E-mail:
adyanihw@gmail.com