Vacancy - Project Assistant

 

 Vacancy - Project Assistant III (SVN/ID10/2009/058)

OPEN TO INTERNAL AND EXTERNAL CANDIDATES

 

International Organization for Migration (IOM) Indonesia is looking for Project Assistant III (7 positions) according to the terms of reference below. Interested candidates are invited to submit their applications to hrjakarta@iom.int not later than 12 August 2009 indicating the reference code below as subject. All candidates are requested to specify their availability date in the application form. Please note that only short-listed candidates will be contacted.

 

Reference No                       : SVN/ID10/2009/058

Position Title                         : Project Assistant III (7 positions)

Classification                        : General Service Staff, Grade 6

Duty Station                        : Jakarta and Elsewhere - Indonesia

Type&duration of contract : Special All Inclusive, 3 months with possibility of extension

 

General Functions:

 

Under the guidance and direct supervision of the Project Manager and the overall  supervision of the Programme Manager, the Project Assistant III will provide technical support in the conduct and implementation of project activities, specifically to the Support to the Indonesian National Police (INP) to Implement its National Community Policing Strategy (POLMAS) in the context of the National Action Plan on Human Rights (RAN HAM) Project" Project In particular, he will:

 

1.      Assist in organizing workshops and all project-related activities in relation to the Support to the Indonesian National Police (INP) to Implement its National Community Policing Strategy (POLMAS) in the context of the National Action Plan on Human Rights (RAN HAM) Project" ,Project.

2.      Assist in the development of plans and strategies for all the project components.

3.      Assist Project Manager and other project consultants in the conduct of learning needs assessments for project activities, in coordination with partner agency.

4.      Coordinate with relevant government officials in relation to the identification of appropriate participants to the project activities.

5.      Assist in facilitating workshops, training activities, community forums, and all project-related activities.  

6.      Assist in the development of Terms of Reference for field assessment visits and ensure that field visits are well planned and coordinated with relevant officials. During the conduct of field visits, ensure that the Project Manager and National Project Officer are regularly updated on the progress of project activities.

7.      Prepare and submit to the PM/PO reports of workshops, FGDs and field visits conducted and all other project-related activities.

8.      Assist the PM/PO and all Project Consultants in the development of training plans and modules, including, but not limited to training materials and monitoring tools.

9.      Assist in the identification of trainers that have the appropriate expertise in the topics to be disseminated.

10.  Provide inputs in the preparation of project progress and completion reports for submission to donor agency.

11.  Coordinate with and guide the Administrative and Finance Assistant assigned to the project to ensure that all administrative and logistics arrangements for all project activities are carried out efficiently and effectively.

12.  Liaise and closely coordinate with the INP and other relevant agencies to ensure that effective working relationship and information sharing channels with IOM are maintained.

13.  Draft correspondence letters, briefing notes, and speech for the COM and the PM, as necessary.

14.  Provide technical assistance to other IOM projects as required.

15.  Along with Project  Manager, PO/or Project Consultants, represent IOM in coordination meetings with relevant organizations and government agencies and ensure that the minutes of meetings are prepared in a timely manner.

16.  Provide translation support services to the Police, in particular to the Programme Manager, Chief of Mission and all international staff, during meetings or official functions as required.

17.  Undertake other duties that may be assigned from time to time which are commensurate to the position.

 

Desirable qualifications :

 

University Degree in development work or program management, or alternatively, combined experience and training in any of these field. Experience working in a foreign funded project is a distinct advantage. At least three to five years of experience in any of these fields, particularly in the field of project development, management and evaluation. Ability to work effectively and harmoniously within a team from varied cultures and professional background. Familiar in arranging the training/capacity building.

 

Possess strong organizational and communication skill, detail oriented, committed,   efficient and flexible. Have ability to establish priorities and plans, ability to work under  pressure and cope with deadlines. Good written and spoken communications skills, good interpersonal skills, high loyalty and good working in team.

 

Proficient in computer applications. Excellent interpersonal skills. Ability to work with minimum supervision.

Thorough knowledge of English.

 

 For more detail info about us, please visit our website : www.iom.or.id