SVN/ID1/2008/118 - Finance Assistant I, Banda Aceh, Nanggroe Aceh Darussalam, Indonesia

OPEN TO INTERNAL AND EXTERNAL CANDIDATES

IOM is looking for 1 (one) Finance Assistant I according to the terms of reference below. Interested applicants are invited to apply by submitting their application to hrbandaaceh@ iom.int not later than 20 October 2008 indicating the reference code below and job title. All candidates are requested to specify their availability date in the application form. Please note that only short-listed candidates will be contacted.

Reference Code : SVN/IDI/2008/ 118
Position Title : Finance Assistant I
Duty Station : Banda Aceh, Nanggroe Aceh Darussalam,
Indonesia
Classification : Employee, Grade 4
Estimated Starting Date : As soon as possible

General functions:

Under the direct supervision of the Resource Management Officer (RMO) in Banda Aceh, the incumbent will be responsible for providing finance support services to the mission’s activities. In particular, he/she will:
1. Assists the Resource Management Officer (RMO) in monitoring the finance activities of IOM sub-offices in Aceh. Process and examine financial requests/reimbursem ent, funding request from these sub-offices.
2. Assists the RMO maintaining financial records of the said sub-offices accounts; code and record receipt and payments to PAS 2000, ensure accuracy of computations and completeness of supporting documentations.
3. Prepare reports on assigned accounts, noting problems resulting from excess cost or receipts; clarify problems with the sub-offices on coding, etc.
4. Perform monthly closure of the accounts; Maintain cash/bank books; In coordination with Treasury Assistant reconcile cash as well as prepare monthly bank reconciliation for books listed above as well as cash/bank of sub-offices.
5. Prepare the bank transactions, responsible for update of bank transaction statement when treasury assistants are on leave or on duty travel.
6. Prepare draft financial reports and submit to Resource Management Officer (RMO) for further delivery to ACO RS.
7. Verify and ensure correctness of all travel authorizations, claims and supporting documentations.
8. Print out all routing reports as generated from PAS 2000 for Resource Management Officer’s signature and mail them on time to MAC Manila. File all vouchers in numerical order;
9. Provide guidance to finance staff assigned to the above sub-offices;
10. Checking and verifying of the monthly payroll, preparation of Bank details for salary transfer.
11. Preparing of salary slips for local staff
12. Perform any other duties as may be assigned.

Desirable Qualifications:
Diploma in Accounting and/or Commerce will be highly regarded, or alternatively, a diploma or experience in these fields. At least three years experience in financial and cash handling tasks and should be familiar with excel spreadsheets, word processing and other computerized tools. Ability to work effectively and harmoniously within a team from varied cultures and professional background. Ability to work effectively and harmoniously within a team from varied cultures and professional background.
Possess strong organizational and communication skills; detail oriented, committed, efficient and flexible.
Thorough knowledge of the English language.