VACANCY WITH WORLD RELIEF
World Relief is a USA relief and development charity working with
Local partners to bring help and hope to communities in need.
Our HR Team is looking for candidate as listed below:
Job Description
Job Title: Finance Officer
Job Title of Immediate Supervisor: Support Services Manager
Work Location: Based in Jakarta (willing to travel)
Status Categories: Unaccompanied; Term of Assignment: 1 year
contract / Full-Time + Benefits
Grade: B2
GENERAL FUNCTION:
To provide financial accounting and general admin support services
to the World Relief programs in accordance with World Relief's
Policies and Procedures, maintain accounting records and the general
ledger and provide reports.
SPECIFIC JOB DUTIES:
Cash and Banking
1. Responsible for the office petty cash float.
2. Issue petty cash and cash advances to staff and to project sites
as required, ensuring that records are well maintained.
3. Receive cash into Banda bank and/or petty cash ensuring that
records are well maintained.
4. Maintain the cash book and reconcile daily and weekly.
5. Maintain the bank account and reconcile monthly.
6. Assist the Support Services Manager with forecasting cash requirements and
monitor changes.
7. Receive and record monies paid in by staff or others, issue
receipts as appropriate.
8. Maintain safe custody of cash at all times.
Disbursements
1. Ensure all expenditures are approved in accordance with World
Relief policies and procedures and Logistics operating procedures.
2. Check invoices for authorization, correct account and project
coding, and process payments for utilities and suppliers.
3. Prepare requests for wire transfers or to pay suppliers.
4. Check and reimburse employee expenses in accordance with World
Relief's policies and procedures.
5. Disburse salaries to local staff in accordance with World
Relief's HR policies and procedures.
General Ledger
1. Enter all receipts and expenditure to the general ledger in Quick
Books accurately and in a timely manner.
2. Make sure that costs, expenses and any recoveries are allocated
to the right cost locations, revenue and/ or project codes
3. Reconcile employee advances and other scheduled accounts at least
monthly.
4. Provide General ledger files to the Support Services Manager at month end
in accordance with finance reporting calendar.
Budgets
1. Assist project managers and the Support Services Manager develop project
budgets and assist the Support Services Manager with development of the core
budget as required.
2. Assist the Support Services Manager create, configure and maintain the
Reporting modules in QUICK BOOKS and any other financial reporting
modules that World Relief may be using from time to time. Explore
ways to align data capture to the grant proposal line items to ease
monitoring and reporting.
Reporting
1. To provide monthly cash summary, bank reconciliations, general
ledger reports in accordance with WR financial reporting timeframes.
2. Assist the Support Services Manager to create, configure, and maintain
field accounting systems, forms, and software, including the
development, testing and fine tuning of the automated interface
system for capturing data into the financial reporting system in use.
3. Assist the Support Services Manager provide quarterly project specific
financial reports for donors and the monthly reports to Head Office
(Baltimore), including ensuring that the reporting module in the
financial reporting system in use is configured to generate the
required reports. The Finance Officer, where necessary, will assist
the Support Services Manager design/write these reports in the financial
reporting system's Report Writer module.
4. Work closely with the Support Services Manager to ensure that systems and
reports are compliant, including the timely and accurate generation
of ad hoc reports that HQ Finance, donors and management may require
from time.
5. Carry out any other duties assigned by the Support Services Manager.
Applicants must :
1. Accounting Background (S1) degree
2. Good English skill (written & oral)
3. Fresh graduate are welcome but working experience would be an
advantage
In order to apply for the following posts, please email:
hrindonesia@ wr.org , attach your resume and your support
document that needed and mention your expected salary.
Please indicate "Finance Officer" on the subject line.
Closing date: October 3, 2008
Successful applicants will be contacted for interview and fill
Application form. Due to administration time and costs, candidates
not short-listed will not be contacted.
Regards,
WORLD RELIEF INDONESIA
