Job Vacancy Lowongan

Wednesday, March 16, 2011

Secretary / Personal Assistant needed urgently

Our offices, is an established constructor for coal, mining, oil & gas company
in central Jakarta is looking for:

General Purpose
Provide personal administrative support to the operation department and its
staffs through conducting and organizing administrative and supporting duties
and activities including receiving and handling information.
Main Job Tasks and Responsibilities

Prepare and manage correspondence, accountancy, reports and documents.
Organize and coordinate meetings, conferences, travel arrangements.
Take, type and distribute minutes of meetings.
Scheduling internal and external meetings and appointments, including venue
Planning, developing and implementing filing system for the department so as to
ensure simple access to required documents.
Handle incoming mail and other material to the department.
Set up and maintain filing systems, Handling all filing documents and technical
Collate information.
Maintain databases, such as drilling/operation either softcopy and hard copy.
Communicate verbally and in writing to answer inquiries and provide information.
Liaison with internal and external contacts.
Coordinate the flow of information both internally and externally.
Operate and manage office equipments to the department staff in corporate with
other department.
Providing the highest level of administrative services and supports to operation
Coordinating and arranging department visitors and personal guests
Taking minutes in any meetings required.
Screening all incoming letters, papers and documents to device urgency,
function, and needs.
Taking care of travel arrangement for manager & staff, both domestic and
overseas trips.
Providing itinerary for dept staff's business travel for further distribution to
the related.

Drafting letters in English and proofreading for grammar/ punctuation/ spelling.
Preparing proposals, letters & presentations in English.

Qualification & Requirements
·         Female max. 35 years old, single state is preferable.
·         Min. D3 from a reputable secretarial academy or S1 from a reputable
·         Min. 2 years experience as Secretary or Administrative Assistant,
experiences in oil & gas company is preferable.
·         Advance  in English both oral and written, in particular translation
from Bahasa Indonesia to English and vice versa.
·         Good understanding in administration, filling system, and other
multi-task skills.
·         Excellent in Microsoft Office (Word, Excel & Power point), Outlook,
and Internet etc.
·         Attractive, good attitude, professional & pleasant personality.
·         Smart, fast, independent, highly self motivated person, good
initiative & teamwork and concern in details.
·         Must possess excellent communication, leadership and interpersonal
·         Knowledge of administrative and clerical procedures. 
·         Proficient in spelling, punctuation, grammar and other English
language skills.
·         Proven experience of producing correspondence and documents.
·         Proven experience in information and communication management 
·         required fast typing speed.

Able to have a travel arrangements as a needed
Able to work under pressure and/or with tight deadline.
Able to bear overtime work as per request.
Able to attend external meeting and/or activities as per request.
Word processing and filing: organizing and maintaining information.
Multi-tasking and ability to prioritize tasks to ensure most urgent are
performed first, Ability to prepare document.
If you think you have the qualification on the details below, please submit your
resume and new colour picture size max 4x6 to : - Up. Mr
Setiabudi, HRD Dept or Up. Nia.

Only shortlisted candidates will be contacted

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